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24Aug/108

Article – Office Web Apps Part VI – Configuring and Consuming Word Viewing Service

Posted by Joy

We have already discussed about the OWA features and the deployment with SharePoint 2010. Word Viewing Service is one of the brand-new Service Application which gets deployed as a part of OWA setup and it will facilitate users to work with Office Word documents via browser.

Let’s talk more about Word Viewing Service and its features.

Configuring OWA Service Applications

The OWA installation adds the following 03 service applications to the list of service applications in SharePoint 2010:

  • Word Viewing Service application
  • Excel Calculation Service application
  • PowerPoint Service application

Every Service Application part of OWA is implemented based on the new Service Application Model concept and has the following components to support its functionality:

  • Service application
  • Service instances
  • Service application proxies

SharePoint Products Configuration Wizard (PSConfig) and Farm Configuration Wizard will configure the above components depending on the services we have selected to consume within in the farm.

Configuring Word Viewing Service

Let’s examine the default configuration for Word Viewing Service application and how we can alter them depending on the requirement.

  1. Go to SharePoint 2010 Central Administration site and select Manage service applications link from Application Management group.
  2. Page will show all the Service Applications installed currently within the farm. Scroll down until you see the Word Viewing Service application instance and its application proxy.

    Word Viewing Service application

    Word Viewing Service application

  3. Select the Word Viewing Service application name and you will be prompted with a page where you can configure the settings of Word Viewing Service application.

    Word Viewing Service application and Proxy

    Word Viewing Service application and Proxy

  4. In case if you don’t get the page to manage the Word Viewing Service, alternatively you can select Word Viewing Service from the list of Service Applications and select Manage option from the Ribbon.

    Managing Word Viewing Service

    Managing Word Viewing Service

  5. Word Viewing Service application settings page will be displayed as follows.

    Word Viewing Service applicating Settings

    Word Viewing Service applicating Settings

  6. You can change the values for Word Viewing Service application as per your need and save them to take effect within your farm. You can configure what file formats are supported by Word Viewing Service, whether you want to enable or disable embedded fonts, etc…

Consuming Word Viewing Services

Having configured Word Viewing Service with your own settings, let’s examine how we can really consume it.

  1. Upload a Word document to your document library.
  2. Select the Down Arrow which is next to the Name of the document you just uploaded and it will show you the Edit menu for the document. Select the View in Browser option.

    Consuming Word Viewing Service

    Consuming Word Viewing Service

  3. SharePoint will contact Word Viewing Service and it will render the Word document into images and open it in the browser. 
    Consuming Word Viewing Service

    Consuming Word Viewing Service

  4. You can experience a subset of Word viewing features such as paging, searching and zooming. Following figure shows how we can use Find feature to search content and how search query highlighting helps us.
    Word Viewing Service - Search

    Word Viewing Service - Search

  5. Click Edit in Browser to experience authoring features. You will see the Word ribbon and it contains most of the common authoring options for us to author Word document via browser. Home tab of the ribbon contain most of the document authoring features we need such as Font formatting, Paragraph formatting, Styles, etc…
    Word Viewing Service - Ribbon

    Word Viewing Service - Ribbon

  6. Insert tab helps us to insert tables, pictures from both clip art and from computer.
    Word Viewing Service - Ribbon

    Word Viewing Service - Ribbon

  7. View tab helps us to switch between Editing View and Reading View.
    Word Viewing Service - Ribbon

    Word Viewing Service - Ribbon

  8. Following figure shows the way ribbon gives us additional options based on the context we are working. Try inserting an image and select the image to see Picture Tools ribbon which allows us to manipulate the image.
    Word Viewing Service - Ribbon

    Word Viewing Service - Ribbon

  9. After you are done with your changes, you can click File | Save to save your document or File | Open in Word to open the document in the full-blown version of Word (if it’s installed in your machine).
    Word Viewing Service - Ribbon

    Word Viewing Service - Ribbon